How to write a letter of recommendation for a terminated employee

However, fear of legal claims and costly litigation prevent employers from doling out references for terminated employees. Writing a reference letter must, therefore, be approached with caution.

How to write a letter of recommendation for a terminated employee

How to Write a Reference Letter for an Average Ex-Employee by Erin Schreiner - Updated September 26, As an employer, you may eventually find yourself charged with the task of writing a review for an employee who, while passable, wasn't as stellar as others.

If an ex-employee who performed within the average range approaches you to write a letter of recommendation, doing so is an upstanding and ethical thing to do. While you may not be able to fill this letter of recommendation with the glowing comments you bestow upon other employees, you can still produce a piece that can aid the ex-employee in obtaining future employment.

Unless your ex-employee specifically asks you to address the letter to a certain individual, using a blanket salutation is a wise choice. With a salutation of this type, the ex-employee can re-use this letter in the future.

“Name, Rank, Serial Number” Approach

State your name and position, and explain who you are in relation to the ex-employee -- for example, her former supervisor. State when, and for how long, the employee worked for your company. Briefly explain the function that the ex-employee performed in your organization.

Provide the individual's position title as well as an explanation of what this position entailed. Include a concise description of her most important job duties.

how to write a letter of recommendation for a terminated employee

If you know what type of job the individual is planning on applying for, you can tailor your explanation to this position. For example, if the individual worked for you as a clerical worker and is applying for a data entry job, you may want to play up her computer skills.

Include an explanation of how the employee performed her job, using as positive a set of adjectives as possible. Consider the employee's specific strengths when selecting these adjectives. For example, if he was always on time, you may want to call him punctual. Avoid mentioning negatives, even if some exist.

State that you would recommend the employee for a job if you are comfortable doing so. Include your phone number and email address so the reference recipient can do so.

End your letter with a complimentary close. Sign your name, and place your title below. She has been actively freelancing since Schreiner previously worked for a London-based freelance firm. Her work appears on eHow, Trails.

how to write a letter of recommendation for a terminated employee

She currently teaches writing to middle school students in Ohio and works on her writing craft regularly. Cite this Article A tool to create a citation to reference this article Cite this Article.Avoid these pitfalls when writing a reference for a dismissed employee a reference for employees fired for cause.

former employee to provide a letter of reference and to answer reference. A positive exception to the "neutral reference" rule that I would recommend is in the case of a reduction in force or job elimination, when the employee was terminated through no fault of his or.

Want to learn the best way to handle cover letter red flags? Read these practical tips about how (or how not to) address eight of the biggest red flags. Free Sample Letters - Business Example Letters on Page 2. Free sample and example letters.


Character Reference for Terminated Employee I am writing this letter as an unequivocally positive reference for {Name}. I was {his/her} {managing title} at {Company} from {date} to {date} and found {him/her} to be a goal-oriented, enthusiastic worker with an excellent drive and strong attention to detail.

I have Attached Various Letters For HR. Human Resource Department A) Activities Handled at a glance. i) Service File (Employee’s file).

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